Clubhouse Reservations

Reserving the Clubhouse

The clubhouse may be reserved by any Jackson View Owners Association (JVOA) resident for community and private social functions. Reservations are first come, first serve. You may make reservations up to one year in advance. Exceptions to this may be considered on a case-by-case basis.

Note:    Certain areas of the clubhouse cannot be reserved for exclusive use. You must submit an application, regardless of whether your event is being held in a non-exclusive or exclusive area of the clubhouse to ensure that maximum capacity for any given area is not exceeded. Please review the General Usage Rules below.

To reserve the clubhouse:

  1. Check the Clubhouse Schedule to make sure the date and time of your function is available.
  2. Fill out a Clubhouse Reservation Application and e-mail or drop it off to the Clubhouse Reservation Coordinator.
  3. Make sure your application is approved/signed by the Clubhouse Reservation Coordinator before making your plans.

General Usage Rules

 Clubhouse rules are as follows:

  • The clubhouse may not be used by business or political groups or used for solicitations or fundraising.
  • Children under 18 must always be accompanied by an adult.
  • Smoking is not allowed in the building.
  • Animals are not allowed in the clubhouse or pool area, excepting service animals.
  • Clubhouse maximum capacity is as follows:
    • Standing = 130
    • Sitting (chairs only) = 93
    • Dining = 43
  • Pool maximum capacity is 63.
  • Exclusive/non-exclusive use areas are as follows:

Exclusive Use Areas

  • Kitchen
  • Dining/meeting room

Non-Exclusive Use Areas

  • Swimming pool
  • Pool patio area
  • Game room
  • Lounge area/great room
  • Exercise room

Your guests may, however, share use of these non-exclusive areas with other residents during your event.

  • Residents/homeowners are financially responsible for any damage to the building and/or the facilities while using the facilities for their private event.
  • Furniture, including folding chairs and tables, may not be borrowed or removed from the clubhouse for personal use.
  • IMPORTANT: The sound panels in the dining/meeting room are very sensitive and easy to damage.  Do not touch or attach anything to these panels.

Entrance and Parking

For security reasons, please do not give out your gate code. The side gate into the parking lot can be opened by the Clubhouse Reservation Coordinator, if requested on the Clubhouse Reservation Application.

You can also ask your guests to use the electronic directory at the front gate to call you and you can open the gate via your phone. See JVOA Community Rules & Guidelines, Appendix C: Front Gate Electronic Directory Setup and Usage, to learn how to set up and use the electronic directory.

If the clubhouse parking lot is full, additional parking is allowed on the street. Please do not block residential driveways.

Cleaning and Room Configuration

Applicants/residents are responsible for restoring the clubhouse to its original state after an event. This includes both cleaning and room setup. Cleaning must be completed no later than noon the following day. When cleaning is complete, notify the Clubhouse Reservation Coordinator, who will do a walk-through within 24 hours.

  • If you rearrange the furniture in the room, please restore it back to the original setup.
  • If you use the last of a supply, please replace it.
  • Set the thermometer back to its original temperature.
  • Turn off the lights and lock all doors. Double-check to make sure they are locked.
  • Clean the clubhouse.
    • Wipe off all counters
    • Remove all trash
    • Clean the BBQ if you use it
    • Remove fingerprints from windows
    • Clean the bathrooms
    • Vacuum carpets
    • Sweep and mop floors
    • Remove your items from the refrigerator
    • Clean the oven, if needed, and make sure it is turned OFF
    • Clean all dishes, utensils, and pots/pans
    • If you use the dishwasher, be sure to unload it when the dishes are clean.